Office Manager

Duties and responsibilities:

– Assist in organizing meetings, events, interviews and maintain the team’s agenda;
– Handle office phone calls and manage relevant correspondence, answer external queries and transfer as necessary, look after visitors and manage reception;
– Draft/format presentations and print relevant documents;
– Prepare briefings and presentations for management and internal communication;
– Handle travel planning of employees;
– Maintain stock lists and order office supplies as needed; assist in purchase orders and invoicing respectively;
– Take care of the image of the company though support in web-site update, social media and marketing activities;
– Keep and update HR databases (e.g. current employees, new hires, separations, vacation and sick leaves);
– Assist in payroll preparation by providing relevant data, like absences, bonus and leaves;
– Maintain digital and electronic files/records of employees;  
– Coordinate recruitment process, including job-descriptions, collaboration with recruiter/careers pages, process incoming resumes, issue employment contracts, orientation to new employees, revising of orientation manual, etc.
– Prepare paperwork for day to day HR activities, HR practices and policies;
– Make sure HR policies and initiatives in the company are in compliance with legislation; keep up-to-date with the latest HR trends and best practices;
– Conduct performance evaluation of employees and assist supervisors in performance management procedures;
– Produce reports on general HR activities;
– Perform assessment of training needs of employees and develop annual training plan and professional development plans;
– Assist in collection of employee feedback;
– Respond to employee queries and resolve in timely and professional manner;
– Attend workshops and conferences when requested;
– Support other functions as assigned by management.

Key Requirements

• University degree
• Previous working experience on a similar position
• General knowledge of Human Resources and administrative responsibilities
• Good knowledge of English, Russian and Georgian
• Good knowledge of office programs

Other competencies
 

• Outstanding communication and interpersonal skills
• Excellent organizational and time management skills
• Ability to address issues and solve problems in a short period of time
• Ability to work in a team
• Attention to details